Data protection

1. Data protection at a glance

General information
The following information provides a simple overview of what happens to your personal data when you visit this website.
Personal data is any data that can be used to identify you personally. For detailed information on data protection, please refer to the privacy policy below.

Data collection on this website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. Their contact details can be found in the “Information on the responsible body” section of this privacy policy.

How do we collect your data?
Your data is collected when you provide it to us. This may include, for example, data that you enter in a contact form or transmit to us as part of a file upload.

Other data is collected automatically or with your consent when you visit the website by our IT systems. This is primarily technical data (e.g., Internet browser, operating system, or time of page view). This data is collected automatically as soon as you enter this website.

What do we use your data for?
Some of the data is collected to ensure that the website functions correctly. Other data may be used to analyze your user behavior or to process your requests (contact form, chatbot, file upload).

What rights do you have regarding your data?
You have the right to receive information about the origin, recipient, and purpose of your stored personal data at any time and free of charge. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

Please feel free to contact us at any time if you have any further questions on this topic or on data protection in general.

2. Hosting & Website

External hosting
This website is hosted by an external service provider (host). The personal data collected on this website is stored on the host's servers. This may include IP addresses, contact requests, meta and communication data, contract data, contact details, names, website accesses, and other data generated via a website.

The use of the host is for the purpose of fulfilling our contractual obligations to our potential and existing customers (Art. 6 (1) (b) GDPR) and in the interest of a secure, fast, and efficient provision of our online services by a professional provider (Art. 6 (1) (f) GDPR). If consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) (a) GDPR and § 25 (1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user's terminal device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

Our host will only process your data to the extent necessary to fulfill its service obligations and will follow our instructions regarding this data.

We use the following hosting provider:

Alder&Schlaefke GbR – Innovative Solutions
Hackertsbergweg 42a
58454 Witten

order processing
We have concluded a contract for order processing (AVV) with the above-mentioned provider. This is a contract required by data protection law, which ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

Website
This website was created by Impacta-Media (www.impacta-media.de).

3. General information and mandatory information

Data protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. It is not possible to completely protect data from access by third parties.

Note on the responsible body
The responsible body for data processing on this website is:

U-T-P MetalSolutions GmbH
Industriestrasse 55
D-57413 Finnentrop

Responsible for content: Catharina Feldhaus
Authorized representative: Catharina Feldhaus

Telephone: +49 (0) 2721-71484-0
E-Mail: info@u-t-p.de

The responsible body is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

storage period
Unless a more specific storage period is specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, deletion will take place once these reasons no longer apply.

General information on the legal basis for data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR, provided that special categories of data are processed in accordance with Art. 9 (1) GDPR. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 (1) (a) GDPR. If you have consented to the storage of cookies or access to information on your end device (e.g., via device fingerprinting), data processing is also carried out on the basis of Section 25 (1) TDDDG. Consent can be revoked at any time. If your data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 (1) lit. b GDPR. Furthermore, we process your data if it is necessary to fulfill a legal obligation on the basis of Art. 6 (1) lit. c GDPR. Data processing may also be carried out on the basis of our legitimate interest pursuant to Art. 6 (1) lit. f GDPR. The relevant legal basis in each individual case is explained in the following paragraphs of this privacy policy.

data protection officer
We have appointed a data protection officer for our company.

Dennis Alder
Kriemhildenweg 2
46240 Bottrop

Phone: 01523 3599142
E-Mail: da@bottrop-datenschutz.de

Note on data transfer to the USA and other third countries
Among other things, we use tools from companies based in the US or other third countries that do not have secure data protection laws. When these tools are active, your personal data may be transferred to these third countries and processed there. We would like to point out that these countries cannot guarantee a level of data protection comparable to that of the EU. For example, US companies are required to disclose personal data to security authorities without you, as the data subject, being able to take legal action against this. It cannot therefore be ruled out that US authorities (e.g., secret services) may process, evaluate, and permanently store your data located on US servers for surveillance purposes. We have no influence over these processing activities.

Withdrawal of your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke any consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to object to data collection in specific cases and to direct marketing (Art. 21 GDPR)
IF DATA PROCESSING IS BASED ON ART. 6(1)(a) OR (f) GDPR, YOU HAVE THE RIGHT TO OBJECT TO SUCH PROCESSING AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION. E OR F OF THE GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS DATA PROTECTION DECLARATION.
IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA, UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING SERVES TO ASSERT, EXERCISE OR DEFEND LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING PURPOSES; THIS ALSO APPLIES TO PROFILING, INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or place of the alleged violation. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done if it is technically feasible.

SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as requests you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock icon in your browser line.

When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Information, deletion, and correction
Within the framework of the applicable legal provisions, you have the right to receive information free of charge at any time about your stored personal data, its origin and recipients, and the purpose of data processing, and, if applicable, a right to correct or delete this data. You can contact us at any time with any questions you may have on this topic or on the subject of personal data.

Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time to do so. The right to restriction of processing applies in the following cases:

If you dispute the accuracy of your personal data stored by us, we will usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of its deletion.
If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it is not yet clear whose interests prevail, you have the right to request that the processing of your personal data be restricted.

If you have restricted the processing of your personal data, this data may—apart from its storage—only be processed with your consent or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

Objection to advertising emails
We hereby object to the use of contact data published within the scope of the imprint obligation for sending unsolicited advertising and information materials. The operators of the pages expressly reserve the right to take legal action in the event of unsolicited sending of advertising information, for example through spam emails.

4. Data collection on this website

Cookies

This website uses cookies. Cookies are small text files that are stored on your device.

We use the CookieYes cookie consent tool to manage the cookies and similar technologies we use.

The following data is processed:
– Consent status
– Time stamp of consent
– Anonymized IP address

Legal basis:
Art. 6 para. 1 lit. c GDPR (legal obligation)
Art. 6 para. 1 lit. f GDPR (legitimate interest in documenting consent)

Provider: CookieYes Ltd.

server log files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

Browser type and browser version
operating system used
Referrer URL
Host name of the accessing computer
Time of server request
IP-Adress

This data is not merged with other data sources.

This data is collected on the basis of Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website—for this purpose, the server log files must be collected.

contact form

If you contact us via the contact form on this website, the following personal data will be processed:

– Name
– Email address
– Subject
– Phone number (optional)
– Message
– File attachments (PDF, Word, Excel, JPG, PNG)

This data is processed solely for the purpose of handling your request. The data transmitted will not be passed on to third parties without your consent.

Legal basis: Art. 6 para. 1 lit. b GDPR (contract or pre-contractual measures)
Storage period: until the request has been finalized and within the scope of statutory retention obligations

Online appointment booking via Cal.com

We use the external service Cal.com for online appointment scheduling.

When booking an appointment, personal data such as name, email address, and appointment details are processed.

The processing is carried out for the purpose of organizing and conducting appointments.

Legal basis: Art. 6 Abs. 1 lit. b DSGVO
Third country transfers: The transfer of personal data to third countries (e.g., the USA) cannot be ruled out.
Protection: The transfer is based on standard contractual clauses in accordance with Art. 46 GDPR.

Request by email, telephone, or fax
If you contact us by email, telephone, or fax, your inquiry, including all resulting personal data (name, inquiry, contact details, etc.), will be stored and processed by us for the purpose of processing your request. We will not disclose this data without your consent.

This data is processed on the basis of Art. 6 (1) (b) GDPR, provided that your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6 (1) (f) GDPR) or on your consent (Art. 6 (1) (a) GDPR), if this has been requested; consent can be revoked at any time.

The data you send us will remain with us until you request us to delete it, revoke your consent to its storage, or the purpose for storing the data no longer applies. Mandatory legal provisions—in particular statutory retention periods—remain unaffected.

File upload / Transfer of files
On our website, we offer the option of sending us files via an upload field (e.g., technical drawings, specifications, documents for requesting quotes, or project management).

The files you upload, together with the associated contact details, will be processed solely for the purpose of processing your request, preparing a quote, or executing an existing contractual relationship.

The legal basis is Art. 6 (1) (b) GDPR (contract or pre-contractual measures). In individual cases, processing may also be based on our legitimate interest in the efficient handling of inquiries and projects (Art. 6 (1) (f) GDPR).

The files are only stored for as long as is necessary for the purposes stated or for as long as statutory retention periods apply. They are then deleted or destroyed in accordance with data protection regulations. If external service providers are involved in the context of order processing, this is done on the basis of a contract in accordance with Art. 28 GDPR.

Chatbot / AI-supported communication
We use a chatbot on our website to automatically respond to visitor inquiries and facilitate communication.

When you use the chatbot, the information you enter (e.g., text messages, contact details, details of your request) will be processed. Technical data may also be processed (e.g., IP address, browser type, time of use).

The processing is carried out for the purpose of responding to your inquiry, improving our customer service, and for internal evaluation of typical questions.

Depending on the type of request, the legal basis is Art. 6 (1) (b) GDPR (contract or pre-contractual measures), Art. 6 (1) (f) GDPR (legitimate interest in efficient and modern communication) or – if consent is requested – Art. 6 (1) (a) GDPR in conjunction with § 25 (1) TDDDG. You can revoke your consent at any time with effect for the future.

If an external service provider provides the chatbot, processing is carried out on our behalf on the basis of a data processing agreement in accordance with Art. 28 GDPR. Data may be transferred to third countries (e.g. outside the EU). In this case, we ensure that appropriate safeguards are in place in accordance with Art. 46 GDPR (e.g. EU standard contractual clauses).

5. Content-Management-System (WordPress)

This website is powered by the WordPress content management system.
WordPress processes technical data such as IP addresses, timestamps, and information about browsers and operating systems to ensure the secure and stable operation of the website.

Legal basis: Art. 6 para. 1 lit. f GDPR (legitimate interest in the technically error-free operation of the website)

6. Plugins and Tools

Antispam Bee

To prevent automated spam submissions, we use the Antispam Bee plugin.
IP addresses and the content of form entries may be processed in this process. The data will not be transferred to third parties.

Beaver Builder (Lite)

Beaver Builder wird zur technischen Gestaltung und Darstellung der Inhalte dieser Website eingesetzt.
This involves processing technical usage data that is necessary for the display of the website.

Smart Slider 3

Smart Slider 3 is used to display animated content on the website. Technical access data, such as the IP address, may be processed in the process.

TranslatePress – Multilingual

We use the TranslatePress plugin to provide multilingual content. This involves processing language settings and technical access data in order to display the website in the selected language.

WPCode Lite

WPCode Lite is used to integrate individual functions and user-defined code, including the implementation of form functions. The specific data processing depends on the code that is integrated in each case.

Google Web Fonts (local hosting)

This site uses web fonts provided by Google to ensure uniform font display. The Google fonts are installed locally. No connection to Google servers is established.

Further information about Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google's privacy policy: https://policies.google.com/privacy?hl=de.

Google Maps

This site uses the Google Maps map service. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To use the functions of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. We have no influence on this data transfer. If Google Maps is activated, Google may also use Google Web Fonts for the purpose of uniform font display. When you access Google Maps, your browser loads the required web fonts into your browser cache to display text and fonts correctly.

We use Google Maps to make our online offerings look good and to make it easy to find the locations we list on our website. This is a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user's terminal device. Consent can be revoked at any time.

Data transfers to the US are based on the EU Commission's standard contractual clauses. Details: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

For more information on how user data is handled, please refer to Google's privacy policy: https://policies.google.com/privacy?hl=de.

Legal basis: Art. 6 Abs. 1 lit. f DSGVO

7. Audio- and Videokonferenzen

data processing
We use online conference tools, among other things, to communicate with our customers. If you communicate with us via video or audio conference over the Internet, your personal data will be collected and processed by us and the provider of the respective conference tool.

The conference tools collect all data that you provide/use to use the tools (e.g., email address, telephone number). The conference tools also process the duration of the conference, the start and end (time) of participation, the number of participants, and other contextual information related to the communication process (metadata).

Furthermore, the provider of the tool processes all technical data necessary for handling online communication (IP addresses, device IDs, device type, operating system type and version, client version, camera type, microphone, speakers, connection type, etc.).

If content is exchanged, uploaded, or made available within the tool, it is also stored on the tool provider's servers (e.g., chat messages, files, whiteboards, recordings).

Our ability to influence the data processing operations of the tools used is limited and depends on the corporate policy of the respective provider. For further information on data processing by the conference tools, please refer to the privacy policies of the tools used.

Purpose and legal basis
The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 (1) (b) GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication (legitimate interest within the meaning of Art. 6 (1) (f) GDPR). If consent has been requested, the use of the relevant tools is based on this consent; consent can be revoked at any time with effect for the future.

storage period
Die unmittelbar von uns über die Video- und Konferenz-Tools erfassten Daten werden von unseren Systemen gelöscht, sobald Sie uns zur Löschung auffordern, Ihre Einwilligung widerrufen oder der Zweck der Datenspeicherung entfällt. Gespeicherte Cookies verbleiben auf Ihrem Endgerät, bis Sie sie löschen. Gesetzliche Aufbewahrungsfristen bleiben unberührt. Auf die Speicherdauer der Daten, die von den Betreibern der Konferenz-Tools zu eigenen Zwecken gespeichert werden, haben wir keinen Einfluss.

Conference tools used

Zoom
We use Zoom. The provider is Zoom Communications Inc., 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA. Details: https://zoom.us/de-de/privacy.htmlData transfers to the US are based on EU standard contractual clauses.

TeamViewer
We use TeamViewer. The provider is TeamViewer Germany GmbH, Jahnstr. 30, 73037 Göppingen, Germany. Details: https://www.teamviewer.com/de/datenschutzerklaerung/.

Skype for Business
We use Skype for Business. The provider is Skype Communications SARL, 23-29 Rives de Clausen, L-2165 Luxembourg. Details: https://privacy.microsoft.com/de-de/privacystatement/.

GoToMeeting
We use GoToMeeting. The provider is LogMeIn, Inc., 320 Summer Street, Boston, MA 02210, USA. Details: https://www.logmeininc.com/de/legal/privacyData transfers to the US are based on EU standard contractual clauses.

Microsoft Teams
We use Microsoft Teams. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. Details: https://privacy.microsoft.com/de-de/privacystatement.

Where necessary, a contract for order processing (Art. 28 GDPR) was concluded with all providers.

8. Own services

Handling applicant data
We offer you the opportunity to apply for a position with us (e.g., by email, post, or via our online application form). Below, we provide information about the scope, purpose, and use of your personal data collected as part of the application process.

When you send us an application, we process your associated personal data (e.g., contact and communication data, application documents, notes taken during job interviews, etc.) to the extent necessary to decide whether to establish an employment relationship. The legal basis is Section 26 BDSG, Art. 6 (1) lit. b GDPR and – if you have given your consent – Art. 6 (1) lit. a GDPR. Your personal data will only be passed on within our company to persons who are involved in processing your application.

If your application is successful, the data you submit will be stored in our systems on the basis of Section 26 of the German Federal Data Protection Act (BDSG) and Article 6(1)(b) of the GDPR for the purpose of implementing the employment relationship.

Data retention period
If we are unable to offer you a position, you decline a job offer, or you withdraw your application, we reserve the right to store the data you have provided on the basis of our legitimate interests (Art. 6 (1) (f) GDPR) for up to 6 months after the end of the application process. The data will then be deleted and physical documents destroyed. The storage serves as evidence in the event of legal disputes.

Data may be stored for longer if you have given your consent (Art. 6 (1) (a) GDPR) or if there are legal storage obligations that prevent this.

Inclusion in the applicant pool
If we do not offer you a position, we may add you to our applicant pool. If you are added to the pool, all documents and information from your application will be transferred to the applicant pool so that we can contact you if a suitable vacancy arises.

Inclusion in the applicant pool is based solely on your express consent (Art. 6 (1) (a) GDPR). Consent is voluntary and can be revoked at any time. In this case, the data will be deleted from the applicant pool, provided that there are no legal reasons for retention. The data from the applicant pool will be deleted no later than two years after consent has been given.